Marketplace or Agency: How to Tell the Difference and Why It Matters

If you run a hospital, an LTC home, or a clinic, you have probably used both at some point. The line between a staffing agency and a workforce marketplace has blurred enough that many operators sign contracts without knowing which model they have chosen. Knowing the difference matters because the two models carry different unit costs, different fill speeds, and different compliance workflows.

Here is the short version. An agency employs the workers and bundles employment costs into your hourly rate. A marketplace connects independent workers and operators directly and charges a platform fee for that connection. Both can deliver a nurse to a 7 AM shift. They get there differently, and the difference shows up on the invoice.

The structural difference

A traditional staffing agency carries the workers on its own payroll. It pays them, manages their benefits, runs their compliance program, and bills the operator a rate that covers all of those costs plus the agency's operating margin. In Canadian healthcare, the bundled rate typically lands 35 to 60 percent above the worker's take-home rate. That spread is not waste. It pays for the employment overhead, the recruiting pipeline, and the agency's ability to guarantee coverage.

A workforce marketplace does not employ the workers. The platform vets credentials, runs the booking, processes payment, and supports both sides. The worker bills the operator through the platform. The platform takes a transaction fee, usually a single-digit percent. The worker keeps the rest.

The marketplace structure is the same one Uber uses for drivers and Upwork uses for designers. The agency structure is the one Manpower built around in the 1940s and most staffing firms still use today. Both have been refined over decades. They optimize for different things.

What this means for your costs

Operators who move from an agency model to a marketplace usually see their per-shift cost drop 20 to 35 percent. The drop is not because the workers are paid less. The drop is because the cost structure is different.

Take a real example. An agency RN in Toronto might appear on a hospital's invoice at $85 per hour. Of that, the nurse earns roughly $50. The other $35 covers the agency's payroll, benefits, recruiting, compliance management, and operating margin. Those are real services and they have real value. On a marketplace, the same nurse posts at $58. The platform takes a small fee. The hospital pays around $62 per hour. The nurse earns more on a marketplace because the platform fee replaces what would have been agency overhead.

Across an LTC home posting 800 shifts a month, the structural difference adds up. Whether that math works in your favour depends on your shift mix and how you value the services the agency bundles in.

What this means for fill speed

Agencies typically dispatch from a curated roster of workers they know well. Marketplaces push shifts to thousands of qualified workers in seconds, then let whoever is closest, available, and qualified claim it.

Time to fill varies by role, location, shift requirements and worker availability. A marketplace can notify eligible workers about posted opportunities, but a particular filling time is not guaranteed.

Staffy has a community of 20,000 professionals. The number of qualified workers available for a particular shift depends on the role, location, timing and requirements.

Speed matters when a unit needs coverage by lunch and a director is making decisions about whether to close beds. Fill time is a real cost. Most operators do not track it.

What this means for compliance

Agencies own the credential workflow internally as part of their service. They verify licences, certifications, and continuing education for their workers and provide attestation to the operator.

A marketplace exposes that workflow to the operator. On Staffy, credentials run through Salus, our credential compliance platform. Operators can view which licences each worker holds, when those licences expire, and which roles each worker is approved to fill. Workers cannot claim a shift if a required credential has lapsed.

Both models can deliver compliant workers. The marketplace model is more transparent by design because the operator sees the credential status directly. Agencies provide the same assurance through a different mechanism.

What this means legally

Agencies carry worker classification risk on their side. The workers are the agency's responsibility.

Marketplaces work with independent contractors. Operators do not employ them either. Both sides need to understand the classification, especially if a single worker takes a lot of shifts at one facility. Treat marketplace workers as the contractors they are. Do not put them on a schedule. Do not give them a uniform. Do not assign them training. Pay per shift, not per pay period.

Done correctly, the model is clean. Done sloppily, it can trigger reclassification. The rules are well-mapped now. Most marketplaces (Staffy included) publish guidance for operators on how to use the platform without creating exposure.

Where agencies are the right call

A marketplace is not always the better answer. Three cases where the agency model fits naturally:

1. You need a worker for 12 weeks straight, on a fixed schedule. That is a placement, not a shift. Travel staffing and agencies handle this well.

2. You need a specialty that almost nobody works flexibly. Some surgical roles, some ICU specialties.

3. You require a single point of accountability for a long-term contract. Some hospital procurement teams have policies that fit the agency model better. The rules are evolving in some provinces.

For per diem coverage, last-minute fills, weekend gaps, vacation backfill, and on-call shifts, marketplaces typically fill faster and at lower cost. Most operators we work with end up with both: an agency for the long-term placements and a marketplace for the flex layer.

How to tell which one you are using

Three questions, in order:

1. Does the company employ the workers, or do the workers bill you directly through the platform? Agencies employ. Marketplaces do not.

2. Can you see what the worker is being paid, or only what you are being charged? Marketplaces show both. Agency invoices show the bundled rate.

3. What does the contract call you? Agencies sign you as a client. Marketplaces sign you as a user of the platform.

Both models are legitimate. Knowing which you have means you can match it to the situation.

What to do this week

Pull your last three agency invoices. Look at the rate. Compare it to what you would pay a worker directly if they were on your payroll. The spread is the cost of the services the agency bundles in.

Then post one shift to a marketplace. Watch the fill time. Compare the cost to your agency rate.

The numbers tell you which model fits which kind of shift. Most operators end up with a mix.

Want to see the math for your facility? Send us your last three agency invoices. We will run them through the same model the Staffy ROI calculator uses and email you the savings number. No demo required, no sales pitch.