How Automating Onboarding Can Reduce Administrative Overhead

Let’s take a moment and appreciate administrators in healthcare. As we’ve seen, and especially in recent years, there is no shortage of tasks in healthcare -  including the time spent on administrative work. 

Healthcare administrators are responsible for helping their peers navigate the Canadian healthcare system from policy, ethical, and quality standpoints. Healthcare administrators are responsible for ensuring the priority of patient safety, strategic planning in the healthcare institution, onboarding staff and patients, analyzing data and overseeing certain financial tasks and planning. They handle changes within teams and organizations, while also adhering to cultural norms in the healthcare industry. Healthcare administrators manage the credentials of new and existing staff.  They can also help maintain financial stability through organizational leadership, staying on top of budgets, and leveraging information technology for healthcare problem-solving and decision-making. This list may sound like a lot, but this is us covering just some of the basics. 

A single admin staff is responsible for managing up to approximately 1000 individual credentials, on top of all of their other tasks. If it sounds like a lot, that’s because it is. Luckily, there are new credential management systems that can help automate some of these processes and increase that ratio from 1:1000 to 1:15000 without adding any more tasks to our already very busy admin staff. Credential Management systems such as Salus can help achieve this ratio. Tasks such as onboarding new staff and managing the existing workforce can be particularly time-consuming, and require meticulous attention to detail and coordination across various departments. Salus and Staffy’s HRIS solution, is revolutionizing the onboarding process for administrators and healthcare professionals alike. Reducing the administrative overhead and creating more time to be spent on patient care and other areas that require an administrator's time.

Managing Employees and Shift Scheduling

There are many steps in proper onboarding and managing employees. When it comes to the management of employees, one tedious task that comes to mind is shift scheduling. It would be great if we could just put whoever on whatever day of the week comes first, unfortunately, it isn’t that simple. Every aspect of each shift needs to be defined before being able to cover it. The dates and times of each shift, the sub-skills required, break lengths, as well as the employees covering the shifts should be made aware of things like transit allowances, the rate of pay, etc. In a perfect world, anyone in the healthcare space can cover anyone’s shift, but in reality, a PSW cannot cover an RPN.

Did you know that there are now systems that can help streamline these processes? Whether you’re responsible for overseeing a small-medium-sized team or handling the logistics of entire organizations, systems like Staffy’s Shift-Loader Pro were specifically designed to help alleviate some of the pressures that go into these tasks. The Shift-Loader Pro enables administrators to bulk upload all of their shifts and broadcast them all while adhering to each shift’s specifications. We think this is what the newer generation refers to as a pro tip.

Efficient Candidate Tracking

The demand for healthcare employment on both the employer's and the job seeker’s side is continuously growing. With the unemployment rate still on the rise, healthcare job seekers are looking for employment and/or an extra source of income on the side. Similarly, healthcare institutions are constantly seeking to fill roles and shifts, as many facilities are still extremely short-staffed. Filling roles is both time-sensitive and time-consuming. Without proper tracking systems in place, managing these applications can quickly become overwhelming. A trusted credential management system can be useful in this onboarding section as well by centralizing all applicant information within its database. Using an organized and user-friendly dashboard system, administrators can view and manage applications, track candidate progress through recruitment, and communicate effortlessly with possible candidates. Automated notifications will keep hiring managers informed at every stage, eliminating the need for manual follow-ups and reducing the risk of overlooking qualified candidates. A credential healthcare management system can do the heavy lifting while administrators can focus their energy on choosing the best person for the job.

Enhanced Recruitment Efficiency

By streamlining shift scheduling and candidate tracking, a trusted credential management system like Salus enhances overall recruitment efficiency allowing administrative workers to dedicate more time to personalized candidate engagement. Moreover, a credential management system’s data collection insights provide valuable analytics on recruitment performance, noting common trends and optimizing strategies to improve the hiring process. In turn, this creates a better and more efficient hiring system that is cost and time effective which can improve patient care and organizational outcomes in the long run.

Salus, the leading platform at Staffy, has revolutionized the onboarding process for healthcare companies. From job advertising to candidate tracking and overall recruitment efficiency, Salus is used to simplify the onboarding process, saving companies valuable time and resources for future projects. Staffy's successful implementation of Salus has demonstrated significant improvements in onboarding processes and credential management for healthcare organizations, reducing administrative overhead and fostering productivity across departments.

Get started with Salus Credential Management and book a demo today.